I am a 3MG PhD student

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Are you registered as a PhD student, or currently in the registration process?
Here you'll find all the administrative formalities.

Registration must begin at least 6 weeks before your arrival in the lab.
Click here to find out how to register, depending on your host institution:

Nantes Université IMT Atlantique Université Gustave Eiffel

Registration must be renewed at the beginning of each academic year and before September 30.
Re-registration is subject to a favorable opinion from the members of the individual monitoring committee.
Click here to find out how to re-register, depending on your host institution:

Nantes Université IMT Atlantique Université Gustave Eiffel

Any thesis defense organized after December 31^st of the 3^rd year of registration must be the subject of a request for additional time.
This authorization can only be granted after :
- a favorable opinion of a 3^rdyear CSI, which must be organized by September 15 of the academic year at the latest;
- a favorable opinion of the thesis director, specifying the funding conditions;
- a favorable opinion of the regional Doctoral School steering committe.

A minimum of 100 hours of training is required for the PhD defense (less for co-tutelle or CIFRE theses). There are 2 compulsory courses: research ethics and open science.

Absenteeism will be followed up by an e-mail to the student and the thesis supervisor. A list of training courses attended must be attached to the thesis defense application file.

Training catalog Sessions calendar

If you take training courses outside the catalog (including MOOCs) or carry out specific activities during your PhD, you can benefit from equivalence hours which will be included in the calculation of the 100 hours of compulsory training. The possible equivalence are as follows:

Participation in lab conferences (10H max during the thesis)
Follow-up of MOOC, tutorials or keynotes (20H max during the thesis)
Attending master's courses (30H max during the thesis)
Certified training by a training organization (15H max per training course)
Participation in a thematic school (15H max per school)
Presenting a poster or oral communication at a congress (20H max during the thesis)
Scientific dissemination action (15H max during the thesis)
Participation in the organization of an event (12H max during the thesis)
Participation in a review committee (article evaluation) (5H max during the thesis)
Student project tutoring (15H max during the thesis)
Participation in bodies related to the doctorate (15H max during the thesis)

Submit a request Amethis procedure

What is it?

The thesis individual monitoring committee (CSI) follows the progress of the thesis.
During an annual meeting, it assesses the progress of the research project and doctoral training.
It makes recommendations and sends its report to the PhD student, the supervisor and the doctoral school director.

Composition

The CSI must include:

at least two people not involved in the thesis, including at least one HDR;
at least one member specialized in the discipline (or related to the thesis research field);
at least one member non-specialized in the research field. The doctoral school defines this criterion by the specialty of this member, who must neither be in the scientific field of the thesis subject, not be part of a related specialty linked to the thesis subject (thematic specialty of a collaboration, such as biological or experimental fields, for example);
at least one member from outside the PhD student lab, registration establishment and doctoral school regional perimeter.

Among these members, a referent must be named for filing the report on Amethis.

Before the interview

Except in special cases, the CSI is set up no later than 4 months after the date of first registration.
Its composition must be:
- filled in Amethis by the PhD student;
- validated by the supervisor;
- validated by the doctoral school.
It is requested to contact each member of the CSI by videoconference within the first 6 months following enrolment in the thesis.
The CSI must be organized each academic year (preferably in person, or by videoconference) regardless of the thesis begin date in the year.
A progress report on thesis work and a summary of training courses followed must be submitted in Amethis and provided to the CSI members 2 weeks before the meeting (see template).
When thesis work is of a sensitive nature, an undertaking of confidentiality must be signed by CSI members (see template)

During the interview

Presentation of work progress and discussions with the CSI, the thesis director and the PhD student.
Interview with the PhD student without the thesis director.
Interview with the thesis supervisor without the PhD student.
The CSI writes up the minutes (see template).

After the interview

The CSI referent must submit the minutes in Amethis by the following dates:

1^styear : June 15, 2024
2^nd year : May 15, 2024
3^rd year and more: September 30, 2024 (see above)

Appendices

Do you have a mobility project in France, Europe or outside Europe between now and December 31, 2024? Doctoral mobility grants are available to help finance certain types of stay.

See mobility grants

The organization of the thesis defense must begin at least three months before the planned date: see the procedure.
For Nantes Université, the forms to be completed can be downloaded from the following address. For ITM Atlantique, you will find more information in this procedure.